> **Source:** https://knowledge.leegality.com/deal-collaboration/Contracts/contract-renewal
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# Contract Renewals

Contract Renewal option allows you to configure renewal tasks and reminders for contracts in the *Executed* status.

## Steps to Configure Renewal

#### Single Contract Renewal

1. Click **Contracts** on the left.
2. The contract status must be *Executed* to configure renewal. You can use the [Filters](https://knowledge.leegality.com/deal-collaboration/Contracts/find-contracts)
  to find the desired contract.
3. Click on the contract name to open the detailed view.
4. Click the **Configure Renewal** button.
5. In the Contract Details section, enter the following details:
  - Effective Date
  - Term of Contract
  - Expiry Date
  These details are extracted from the document if included as
  [variables](https://knowledge.leegality.com/deal-collaboration/Settings/global-variables)
  within it.
  If not found in the contract, you can manually set the Effective Date and Term; the Expiry Date will auto-calculate.
6. Click **Next**.
7. **Assign Renewer:** Select the individual responsible for renewing the contract.
8. **Set Renewal Task Creation Date:** Enter the number of days prior to the contract’s expiry date for task creation.
  For example, if the expiry date is March 31, 2025, and you enter 30 days, the renewal task will be created on March 1, 2025.
9. **Define TAT (Turnaround Time):** Specify the number of days from the task creation date that the renewer has to complete the renewal.
  For example, if the task is created on March 1 and TAT is set to 15 days, breach notifications will start from March 16.
10. **Send TAT Breach Notifications:** Enable this option to send recurring emails when the TAT is breached.
  - **Repeat Task Reminder:** Enable this option to send recurring email reminders about the renewal task.
  - **Repeat TAT Breach Reminder:** Enable to send reminder email notifications regarding the TAT breach of renewal task.
  - **Repeats Every:** Specify the frequency in days and the time of delivery.
  - **End Notification After Set Number:** Configure when reminders should cease.
  - **Additional Recipients:** Add others to receive the reminder notifications. (Optional)
11. Click **Save**.

After saving, a renewal task will be created per the configured Renewal Task Creation Date and assigned to the renewer.

#### Bulk Contract Renewals

1. Click **Contracts** on the left.
2. The contract status must be *Executed* to configure renewal. You can use the
  [Filters](https://knowledge.leegality.com/deal-collaboration/Contracts/find-contracts)
  to find the desired contract.
3. Select the contracts for renewal by checking the boxes next to their names.
4. Click the **Configure Renewal** button on the top right.
5. **Assign Renewer:** Select the individual responsible for renewing the contract.
6. **Set Renewal Task Creation Date:** Enter the number of days prior to the contract’s expiry date for task creation.
  For example, if the expiry date is March 31, 2025, and you enter 30 days, the renewal task will be created on March 1, 2025.
7. **Define TAT (Turnaround Time):** Specify the number of days from the task creation date that the renewer has to complete the renewal.
  For example, if the task is created on March 1 and TAT is set to 15 days, breach notifications will start from March 16.
8. **Send TAT Breach Notifications:** Enable this option to send recurring emails when the TAT is breached.
  - **Repeat Task Reminder:** Enable this option to send recurring email reminders about the renewal task.
  - **Repeat TAT Breach Reminder:** Enable to send reminder email notifications regarding the TAT breach of renewal task.
  - **Frequency and Timing:** Specify the frequency in days and the time of delivery.
  - **End Notification After Set Number:** Configure when reminders should cease.
  - **Additional Recipients:** Add others to receive the reminder notifications. (Optional)
9. Click **Save**.

---

## Common Errors and Solutions When Configuring Renewals

<table>
  <thead>
    <tr>
      <th>Error</th>
      <th>Resolution Steps</th>
    </tr>
  </thead>
  <tbody>
    <tr>
      <td><strong>Renewal already configured for the document</strong></td>
      <td>
        <p>Unselect the contract for which renewal has already been configured. Steps to filter contracts pending renewal configuration:</p>
        <ol>
          <li>Click <strong>Filters</strong>.</li>
          <li>Choose <strong>Executed</strong> status.</li>
          <li>Choose <strong>Renewal Configuration</strong> as <strong>Not Configured</strong>.</li>
          <li>Click <strong>Apply</strong>.</li>
        </ol>
      </td>
    </tr>
    <tr>
      <td><strong>Contract Expired</strong></td>
      <td>The contract has already expired and is not eligible for renewal.</td>
    </tr>
    <tr>
      <td><strong>Expiry Date not available</strong></td>
      <td>
        <p>The contract does not have an expiry date. To set an expiry date:</p>
        <ol>
          <li>Click the document name to open the detail view.</li>
          <li>Click the <strong>Configure Renewal</strong> button.</li>
          <li>Enter the <strong>Effective Date</strong> and <strong>Term of Contract</strong>. Click <strong>Save and Exit</strong>.</li>
        </ol>
      </td>
    </tr>
    <tr>
      <td><strong>Task Creation date should lie between current date and expiry date</strong></td>
      <td>
        <p>The entered number of days for task creation must fall within the range from the current date to the contract's expiry date.</p>
        <p><strong>Example:</strong></p>
        <ul>
          <li>Current Date: 01-Mar-2025</li>
          <li>Expiry Date: 31-Mar-2025</li>
        </ul>
        <p>
          The <strong>Task creation date (days)</strong> should be 30 days maximum.
          If you enter a value greater than 30 (e.g., 40), the task creation date would fall on 19-Feb-2025, which is in the past and not valid.
        </p>
      </td>
    </tr>
    <tr>
      <td><strong>TAT should lie between current date and expiry date</strong></td>
      <td>
        <p>The entered number of days for TAT must fall within the range from the current date to the contract's expiry date.</p>
        <p><strong>Example:</strong></p>
        <ul>
          <li>Current Date: 01-Mar-2025</li>
          <li>Expiry Date: 31-Mar-2025</li>
        </ul>
        <p>
          The <strong>TAT</strong> to complete the task should be 29 days (1 less day than the Task Creation Date) maximum.
        </p>
      </td>
    </tr>
  </tbody>
</table>