> **Source:** https://knowledge.leegality.com/deal-collaboration/Contracts/folders
> **Site:** Leegality Knowledge Base — https://knowledge.leegality.com
> **About:** Leegality is a document execution platform covering eSigning, stamps, NeSL, workflows, and REST API integration.
> **Navigation:** Every article on this site has a plain-text version at `<article-url>.txt` (this format). To get an index of all articles with their `.txt` links, read: https://knowledge.leegality.com/llms.txt
> **AI Guide:** For instructions on how to navigate this knowledge base as an AI agent, read: https://knowledge.leegality.com/ai-readable.txt

---
# Manage Folders

The **Folders** feature lets you organise contracts into a structured hierarchy within Deal Collaboration. You can create folders, nest subfolders, and move contracts into them for easier management and retrieval.

## Folder Permissions

Access to folders is permission-driven based on the user's role:

| Role | Permissions |
|---|---|
| **Business Users** | View folders only |
| **Admins & Legal Users** | Create, edit, move, and delete folders |

> **Info — Note**
>
> During workflow execution, **Business Users can assign folders** to contracts, even though they do not have folder edit access in general. This is because the permission to work on a workflow is granted to Business Users.

## The Folders Panel

Folders are accessible from the left sidebar on the Home screen. All existing folders are listed here. The icon next to each folder name indicates its structure:

- `* Folder name` — The folder has **no subfolders**.
- `> Folder name` — The folder **has subfolders**. Click the arrow to expand and view the nested structure.

1. Use the **search bar** in the panel to find a folder by name. 
2. Click on any folder to open its details page.

> **Info — NOTE**
>
> There is no limit to the number of folders you can create or the depth of subfolders you can nest within them.

## Create a New Folder

1. From the Home screen, click the **+** icon in the **Folders** section of the left sidebar.
2. Enter a **Folder Name**.
3. Click **Add Folder**.

The new folder appears in the Folders panel.

## Folder Details Page

Clicking a folder in the sidebar opens the **Folder Details** page, where you can view all contracts and subfolders within it.

### Add a Subfolder

1. Click **Add Subfolder**.
2. Enter a name for the subfolder.
3. Review the **path** shown to confirm its location in the hierarchy.
4. Click **Create**.

### Rename and Delete a Folder

#### Rename a Folder

To rename the selected folder:

1. Click the **edit icon** alongside the folder name.
2. Enter the new name.
3. Click **Save**.

#### Other Actions Available

* **View Folder Path**: Click the **info icon** alongside the folder name to see the full path of the folder in the hierarchy.

* **Remove a Folder**: Click the **remove icon** alongside the folder name.

* **Move to Another Folder**: 
    1. In the **Folder Details** page, Click **More Options**. 
    2. Select the folder you want to move the contract to.
    3. Click **Move**.

> **Warning — Important**
>
> Removing a folder **also removes all child folders** nested within it. The contracts inside are **not deleted** — they become unassigned from the folder structure.

## Move a Contract to a Folder

1. Go to **Contracts** from the left navigation panel.
2. Select the contract(s) you want to move.
3. Click **More Actions**.
4. Select **Move to Folder**.
5. Choose the target folder or subfolder from the list — you can move to a different top-level folder or to any subfolder within one.

> **Info — Note**
>
> Moving a contract to a folder does not affect the contract itself — the contract's data, status, and workflow remain unchanged.

## Search and Filter by Folder

You can locate contracts by folder in two ways:

- **From the Folders panel** — Use the search bar in the left sidebar to find a folder by name.
- **From the Contracts page** — Use the **Filters** panel and filter by folder. This works at every level — top-level folders, child folders, and deeply nested subfolders all return matching contracts.

## Other Ways to Assign Folders

Folders can also be assigned to contracts through the following flows:

- [Uploading Contracts](https://knowledge.leegality.com/deal-collaboration/Contracts/upload-contracts) — Assign a folder when uploading a legacy contract (single or bulk), before clicking Proceed.
- [Create a Workflow](https://knowledge.leegality.com/deal-collaboration/Workflows/create-workflow) — Assign a folder per template during workflow configuration, or leave it open for the user to assign at runtime.
- [Initiate a Contract](https://knowledge.leegality.com/deal-collaboration/Contracts/initiate-contract) — Assign a folder at the Deal Form step during deal initiation, if not already set in the workflow.