> **Source:** https://knowledge.leegality.com/sign-station/system-settings
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# System Settings

The System Settings module allows administrators to configure policies governing user security, data retention, and audit trail generation for the SignStation application.

To Access this section,

1. Navigate to the sidebar and select **System Settings**.
2. The settings are organized into two primary tabs: **Security** and **Data & Audit**.

## Security

The Security tab controls authentication and user credential requirements.

### A. Password Policy

This section defines the structural requirements for all user passwords within the system.

1. **Minimum Password Length:**
- Enter the minimum number of characters required for a user's password
- This value must be 6 or more (Cannot be less than 6)

2. Specify **Password Requirements:**

Toggle these options to enforce complexity rules:

- **Require numbers**: Enforces the inclusion of at least one numeral (0-9)
- **Require special characters**: Enforces the inclusion of at least one special symbol (e.g., !, @, #)
- **Require uppercase letters**: Enforces the inclusion of at least one uppercase letter (A-Z)

3. Click **Save Password Policy** to apply changes system-wide.

> **Tip**
>
> Implement strong password policies to enhance account security. Consider requiring a combination of numbers, special characters, and uppercase letters.

## Data & Audit

The Data & Audit tab configures policies related to data lifecycle management and mandatory logging.

### A. Data Retention Policies

These policies define automatic cleanup rules for system data after a specified period. The retention period is set in days.

#### Signed Documents & Audit Trails

- Turn this option on to activate retention rules for completed signed documents and their associated audit trails.
- **Retention Period (days)**: Enter the number of days the documents and trails must be kept before automatic deletion.

> **Caution**
>
> Setting a retention period will automatically delete documents and audit trails after the specified number of days. Ensure this complies with your organization's legal and compliance requirements.

#### System Audit Logs

- Turn this option on to activate retention rules for the general System Audit Logs.
- **Retention Period (days)**: Enter the number of days the system logs must be retained.

### B. Audit Trail Configuration

This section governs the mandatory generation of audit data for core operations.

**Document Audit Trails:** Toggle this option on to ensure that a comprehensive audit trail is automatically generated and attached to every document signing operation performed in SignStation.

> **Info — NOTE**
>
> Enabling document audit trails ensures full traceability of all signing operations, which is essential for regulatory compliance and dispute resolution.

Click **Save Data & Audit Settings** to apply all changes made within this tab.