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# Department Management

Department management allows administrators to create the organizational units used to scope user access and categorize documents.

To Access this section,

1. Navigate to **Settings** menu.
2. Select **User Management**
3. Select the **Departments** tab.

Departments help organize users and control access to resources within SignStation.

## Adding a New Department

1. Click the **+Add Department** button. A creation window will appear.
2. **Enter Department Name**: Provide a unique name for the new department (e.g., Finance, Legal).
3. Click **Add Department** to save the new department and add it to the list.
   - To exit without saving, click **Cancel**

> **Caution — Error Handling**
>
> If the provided department name is already in use, the system displays an error message: **"Department with name '[Name]' already exist."**

## Managing Existing Departments

The main view lists all configured departments in a table format.

| Field | Description |
|-------|-------------|
| **Department** | The name of the organizational unit. |
| **Users** | The total number of users currently assigned to this department. |
| **Created** | The date and time the department was created in the system. |

### Department Actions (More Options Menu)

Click the **three-dot menu** (⋮) next to a department's entry to access management options:

#### Edit Department

1. Click **Edit Department**. A pop-up window will appear.
2. Modify the department's name as required.
3. Click **Update Department** to save the change, or click **Cancel** to revert and exit.

#### Delete Department

1. Click **Delete Department**. A confirmation pop-up will appear.
2. Click **Delete** to permanently remove the department from the system.
3. Click **Cancel** to abort the deletion and return to the list.

> **Danger — Warning**
>
> Deleting a department is permanent and cannot be undone. Ensure no critical users or documents are associated with this department before proceeding.