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# User Management

User management controls access to the SignStation application, defining user credentials, permissions, Roles, and scope (Departments).

To access the section,

- Navigate to **Settings** section.
- Select **User Management**.
- Go to the **Users** section.

This centralized interface allows administrators to create user accounts, assign roles and departments, manage passwords, and control account status.

## Adding a New User

1. Click the **Add User** button. A creation window will appear.
2. **Enter User Details:**
   - Enter the full **Name** of the user
   - Enter the user's primary **Email address**
3. **Configure Access:**
   - **Select Role**: Choose a single Role from the dropdown list. Roles define the user's permissions within the system. Refer to [Role Management](https://knowledge.leegality.com/sign-station/user-management/role-management) for configuration details.
   - **Select Departments**: Choose one or more Departments from the dropdown list to assign the user access scope. Refer to [Department Management](https://knowledge.leegality.com/sign-station/user-management/department-management) for configuration details.
4. **Set Credentials and Status:**
   - Enter the initial **Password** for the user
   - Ensure the **Enable Active User** option is checked to make the account immediately usable
5. Click **Add User** to finalize the creation of the new account

## Managing Existing Users

The main Users section displays a list of configured users, their assigned roles, and departments.

### Searching and Filtering

- **Search**: Use the Search bar to quickly locate a specific user by name or email
- **Show Inactive User**: Check this box to display users whose accounts are currently disabled

### User Actions (More Options Menu)

Click the **three-dot menu** (⋮) next to a user's entry to access the following management options:

#### Edit User

This option allows modification of user profile and status details:
1. Click **Edit** from the options.
2. Edit the fields as per your requirement.

**Editable Fields:**
- Update the user's **Name**
- Update the user's **Email**
- Change the assigned **Role** and **Department**

3. Toggle the user's account status by marking the user as **active** or **not active**
4. Click **Update User** after making changes.

#### Set Password

This option provides two methods for resetting a user's password:

#### Set Manual Password

Click this option to enter a custom password in the provided field.

**Steps:**
1. Enter a custom password in the password field.
2. Optionally, check the **"Send email notification to user"** box to deliver the new password via email.
3. Click **Set Password** to apply the change, or **Cancel** to exit.
> **Caution**
>
> Ensure manually set passwords meet your organization's security requirements.

#### Generate System Password

Click this option to generate a secure, randomized password.

**Steps:**
1. The system automatically generates a secure password.
2. Click **Generate and Send Password** to automatically email the new password to the user.
3. Click **Cancel** to exit.

> **Tip**
>
> System-generated passwords are cryptographically secure and meet security best practices.

#### Delete User

Clicking **Delete** removes the selected user account from SignStation. A confirmation prompt will appear before the deletion is executed.

> **Warning**
>
> User deletion is permanent and cannot be undone. Ensure you no longer need this account before proceeding.